Maximize Your Resources – Part 1

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Over the next few posts we’re going to talk about how to take a hard look at your current resources and get the most out of them. This can help your capital go further and increase your profit margin.

Today we’ll cover three different ways to maximize what you already have. These include:

• Recognize the obvious
• Unconventional breakthroughs
• Face the facts

Recognize the Obvious

Sometimes one of the best questions I can ask as a Business  Coach  is “Why do you do it that way?” The answers are often something along the lines of “That’s the way we have all ways done it.”  Sometimes when you are too close to something, you can’t make out the big picture, the Opportunity. You need to step back and really take a hard look at the resources you currently have in front of you. You are surrounded by opportunities that can boost your career and help your business become even more successful.

Unconventional Breakthroughs

Don’t sit around waiting for breakthroughs you need to create them yourself. A breakthrough is merely a new way of doing things or finding a new thing to do for the same or better results. You should be having regular brainstorming sessions and encouraging your team to come forward with breakthroughs or ideas any time they have them.

Some great examples of breakthroughs are:

• A health and beauty company discovers a side effect of a product that can be re-marketed and sold.
• A company creates a roll-on deodorant inspired by the shape and size of a ball point pen.
• The founder of Nike poured rubber onto a waffle iron and created the most innovative and successful running shoe ever.

When attracting or strategizing for a breakthrough there are some key objectives you need to keep in mind. They are:

1. Look for the hidden opportunity in every situation.
2. Look for at least a cash windfall for your business every three months.
3. The more value for your client, the better your breakthrough.
4. Create multiple streams of idea to find the best breakthroughs.
5. Effective breakthroughs remove all risk or resistance.

Face the Facts

Before you can put your breakthroughs to work you need to face the facts of the processes and systems that are not working for you and work to correct or get rid of them. System analysis is a good way to do this. Once you have a listing of your strengths and weaknesses, you need to compare those to the strengths and weaknesses of your competitors.

There are some great questions you can present to you and your team to get a handle on where your business is right now. They are:

1. Why did I first start this business? Why am I in this industry?
2. What products/services did I offer then? Which were the most popular?
3. Why are my customers/clients buying from me right now?
4. How did I generate new customers/clients then?
5. Which of my marketing efforts were bringing in the best results?

Once you’ve got some answers to these questions, you’ll know better how to approach your weaknesses.

These three areas we’ve gone over give you a jumping off point for how to utilize your current resources to their fullest potential. If you need any help with your strategic or systems analysis, try our FREE test drive to work with one of our amazing business coaches

To your Success,

Steven Rouget

5 Killer Mistakes – Part 3

The last 2 posts covered the first four of the killer mistakes you can make that will not only make you lose your fish, but possibly your entire company. Today we’re going to talk about the fifth killer mistake: Up Cash Creek Without a Paddle.

Even when business is good there’s still a chance of running out of cash flow. This is one of the two areas you need to be all over, the two areas being Cash Flow and Profit. Having one without the other still means your business is at risk. So its important to be aware of both and have strategies and processes in place to improve both Cash Flow and Profit. Below we are going to talk about setting your business up for great Cash Flow, in this post we are looking at a slowdown in Sales and the impact that can have on business. The other scenario which can also impact business Cash Flow is an increase in Sales. This occurs when you haven’t identified the size of the Cash Gap in your business the length of time it is in days, and also the cost of funding that amount and length of time. Cash Gap occurs when you buy stock for example, pay your supplier on pickup or short terms, then hold that stock for a considerable time then sell it 45 days after you pay for it, raise the Client invoice 7 days later and then your client pays for the goods and or service in another 45 days. This potentially has you funding that cash gap in this case for 97 days, This may be okay at your current level of sales volume and margin, however if your Sales increase you may not be able to afford the extra volume based on your current margin without assistance from your bankers or investors. So following the process below means you will first decrease the length of time of your current Cash Gap and then you will be better placed to handle an increase in Sales Volume.

Alternately you have to always be prepared for a slow in sales or a surge in expenses. One of the keys to balancing your cash flow with the goal of reducing your “Cash Gap” is to get your clients to pay on time. This can seem like a nightmare, but is absolutely essential to a successful business.

Here are some tips to speed up the payment process and Reduce your Cash Gap:

• Always send invoices on time and adjust your records for potential audits.
• Learn how the client processes payments on their side and find out precisely where to send invoices.
• Find out who’s in charge of processing orders and payment, so you know who to contact if needed.
• Have a follow-up procedure in place, just in case.
• As a last resort, call your contact to ask questions.
• Always make sure your invoices are correct before sending them out.
• Make it Easy for your clients to pay.

You also need to make sure your cash flow is protected. You can do this by:

• Always know which accounts need payment and when.
• Negotiate with your Suppliers for the best or longer terms.
• Negotiate with your suppliers for the lowest cost possible.
• Have a bank contingency plan in place.
• Build your own inventory network.

These are all great ways to protect the cash flow of your business and prepare for fish transitions and slow sales. These last few lessons are all about finding and catching your big fish clients. These clients are essential to your success and your need to take the time to work through each of these steps carefully and correctly for the best success.

If you need help with any step of the process of catching your fish or subsequent big fish clients, try our FREE test drive for access to a wealth of great tools and resources as well as our business coaching staff.

To your Success,

Steven Rouget.

5 Killer Mistakes – Part 2

In the last post we covered the first two of the 5 biggest mistakes you can make in dealing with big fish clients. Today we’ll cover the third and fourth ones: Taking on More Than You Can Handle.

When you take on too much, your business can’t keep up and therefore you can easily lose control of everything and find yourself barely functioning. You want your business to be successful, no doubt, but you need to have a plan for how you will handle the growth. Your clients expect great customer service and high quality products/services, they don’t know or care about your behind the scenes operations to get those things done.

Look for these signs that you are taking on more than you can handle:

• Clients’ needs aren’t being met.
• Employee morale is low, clients are upset and you’re in a panic.
• You have to react in emergency mode to save accounts.
• Your current clients are suffering from trying to keep up with new business.
• Profits are going down.
• You are just trying to pick up the pieces of your business.
• Your clients/customers leave.
• Resources are being reallocated.

There is a trick called the Mock Fish Plan. This plan can help you react positively when you are facing some or all of these things and help you get your business back on track. This plan will:

• Help increase sales in a short period of time.
• Alter your products/services for the better.
• Fulfill promises you made to your clients.

There are six steps to this plan:

1. Bring in your best team and have them all help to meet the fish needs.
2. Review your operational system.
3. Anticipate future problems better.
4. Communicate better.
5. Include costs in your quotes.
6. Always have a back-up plan.

Editors Note: Creating the right Culture and Leadership in your business makes all the above much easier! Employee Engagement is a key factor to the success of any area of your business. The best analogy of this is a Canoe (your Business) being paddled by you and your team, if its only you and your next in charge paddling in unison at full capacity, while the majority of your team are just watching the scenery go by, and even worse those few who are actively disengaged with their paddles stuck in the water actually retarding forward momentum of the Canoe (your Business), then Employee Engagement would be a great area to improve to maximize the results in your business not only in the area of Profit but also your Time! In my experience Businesses with great Employee Engagement have great Leaders providing the right Environment for a winning Culture to exist! Check this out at www.EngageandGrow.com.au/stevenrouget

All Your Eggs in One Basket

You can allow your company to become dependent on any one fish. Eventually or for certain periods there is going to be a slowing down period with your fish. In order to stay in the game you need to diversify.

If you’ve ever mishandled a fish, you could drive away potential fish as well. In order to keep balance and prepare for a strong future, there are a few things you can do.

• These things include:
• Stay in the loop and try to know what’s going on inside your fish company.
• Constantly reinvent yourself and stay at the top of your industry.
• Stay exclusive.
• Try to secure multi-year commitments and contracts.
• Spread your contracts out.
• Price your products/services correctly.

You also need to work to reduce your dependency on your fish. This can generally be measures in sales or profits. Take a look back at the process we’ve used thus far to snag more fish to keep this all in balance.

These are the ways you can help avoid the killer mistakes that can make you lose it all. If you need help with any of these tips or tricks, try our FREE test drive to get the help you need fast.

Next time we’ll talk about the last of the killer mistakes and how to combat it from hitting your business hard.

To Your Success,

Steven Rouget

5 Killer Mistakes – Part 1

There are 5 big mistakes you can do that will kill a deal with a big fish. They are:

1. Not meeting the client’s expectations
2. Mishandling a client crisis
3. Taking on more than you can handle
4. Putting all your eggs in one basket
5. Up cash creek without a paddle

Any one or combination of these can not only kill the partnership, but have the ability to take down your company as well. We’re going to take a bit of time to talk about each one of these, in this lesson we’ll cover the first two.

Not Meeting Client’s Expectations

It’s essential you give your client’s exactly what you promised during the negotiation portion of your relationship. If an event does happen where there is no way to meet the client’s expectations, not only do you have to find a way to fix the situation, but you also have to find out where it all went wrong.

A couple of things could have contributed to this problem:

1. Bad salesmanship. This could mean the salesperson was trying too hard to seal the deal and didn’t listen to the client’s needs.
2. Lack of communication. This breakdown occurs between the salesperson and your operations department, the handover of all the key details to the operations department is an area often over looked and replaced with assumptions!

In order to avoid these mistakes, you need to put a clear plan of action into place that all of your sales staff needs to follow:

• Think before you speak.
• Give yourself a break.
• Perfect your process.
• Pre-format over-deliverables.
• Stay hands-on throughout the entire process.
• Define success.

Mishandling a Client Crisis

Crisis’ will happen, but how you respond and fix them will define your company and interaction with your clients’. You need to respond quickly and effectively. Treat this as an absolute Opportunity. This will help you gain even more trust and confidence from your client.

Some simple tips can help you deal with any client crisis:

• Take responsibility and apologize no matter who is at fault.
• Act swiftly and effectively.
• Step in and take control of the situation.
• Never point fingers or place blame.
• Stay in constant communication with your client.
• Stay calm throughout the situation.
• Keep your eye on the ball.

Now, that you know the top two mistakes you can make to kill a big fish deal, you’ll know better how to avoid making these mistakes in the first place and know how to put a plan of action into place in case of a crisis.

If you need help with any of this, try our FREE test drive to get all the help you could ever need.

Next time we’ll talk about the 3^rd and 4^th killer mistake you can make in working with big fish clients.

To your Success

Steven Rouget

Keep Up the Momentum

In the last post we talked about negotiating with your big fish and how to nurture and build on the relationships you are creating. Today we’ll talk about the power your fish has and how to utilize that for your benefit.

One of the most important aspects of this is to keep your cheerleader cheering. This refers to the ally you created in the company and who needs to stay loyal to you for you to continue a profitable partnership with your fish. You can keep your champion going by offering or doing a number of things to show appreciation. Some of these things are:

• Share the limelight.
• Help them thank their company with new products and services.
• Emotionally connect them to your company.
• Know when to leave them alone.
• Keep your “family” happy.
• Stay on the front lines.

Now that you have some ideas of how to build solid relationships, you need to seek out people to build these relationships with. These alliances will help you get bigger clients that stay with you forever. You can often get in the door by offering them something in exchange for something they need:

1. Power
2. Information
3. Better work experience

These are all great ways to feed your alliance. You need to go into a relationship considering the things a big fish can offer you besides money. These can include:

• The opportunity for your business to expand
• The opportunity to learn from the experience and find ways to grow
• The opportunity to improve your processes, systems and other means of doing business

These are some of the best ways to keep your alliances going strong and your partnerships fresh and content.

If you need help with any of these tactics, try our FREE test drive for great tools and resources that can help you every step of the way.

To Your Success,

Steven Rouget